Consent to Personal Data Processing

Consent to Personal Data Processing

1. General Provisions

This Personal Data Processing Policy is drafted in accordance with the requirements of Federal Law No. 152-FZ of July 27, 2006, “On Personal Data” (hereinafter referred to as the “Personal Data Law”) and defines the procedure for processing personal data and measures to ensure the security of personal data taken by (hereinafter referred to as the “Operator”).

1.1. The Operator considers the observance of human and civil rights and freedoms when processing their personal data, including the protection of the rights to privacy, personal and family secrets, as its most important goal and condition for carrying out its activities.

1.2. This Operator’s policy regarding the processing of personal data (hereinafter referred to as the “Policy”) applies to all information that the Operator may obtain about visitors to the website https://www.uralcond.ru.

2. Key Terms Used in the Policy

2.1. Automated Processing of Personal Data — processing of personal data using computer technology.

2.2. Blocking of Personal Data — temporary cessation of personal data processing (except in cases where processing is necessary to clarify personal data).

2.3. Website — a collection of graphical and informational materials, as well as computer programs and databases, ensuring their availability on the internet at the network address https://www.uralcond.ru.

2.4. Personal Data Information System — a set of personal data contained in databases and the information technologies and technical means that ensure their processing.

2.5. Depersonalization of Personal Data — actions that make it impossible to determine the ownership of personal data by a specific User or other subject of personal data without the use of additional information.

2.6. Processing of Personal Data — any action (operation) or set of actions (operations) performed with personal data, using automation tools or without them, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.

2.7. Operator — a state body, municipal body, legal entity, or individual, independently or jointly with others organizing and/or carrying out the processing of personal data, as well as determining the purposes of personal data processing, the composition of personal data to be processed, and the actions (operations) performed with personal data.

2.8. Personal Data — any information relating directly or indirectly to a specific or identifiable User of the website https://www.uralcond.ru.

2.9. Personal Data Permitted for Dissemination — personal data, access to which is provided to an unlimited number of persons by the subject of personal data by giving consent to the processing of personal data permitted for dissemination in the manner prescribed by the Personal Data Law (hereinafter referred to as “personal data permitted for dissemination”).

2.10. User — any visitor to the website https://www.uralcond.ru.

2.11. Provision of Personal Data — actions aimed at disclosing personal data to a specific person or a specific group of persons.

2.12. Dissemination of Personal Data — any actions aimed at disclosing personal data to an indefinite group of persons (transfer of personal data) or at familiarizing an unlimited group of persons with personal data, including the publication of personal data in the media, posting on information and telecommunication networks, or providing access to personal data in any other way.

2.13. Cross-Border Transfer of Personal Data — the transfer of personal data to the territory of a foreign state to a foreign state authority, foreign individual, or foreign legal entity.

2.14. Destruction of Personal Data — any actions resulting in the irreversible destruction of personal data with the impossibility of further restoration of the content of personal data in the personal data information system and/or the destruction of the material carriers of personal data

3. Key Rights and Obligations of the Operator

3.1. The Operator has the right to:

Receive from the subject of personal data reliable information and/or documents containing personal data;

Continue processing personal data without the consent of the subject of personal data if there are grounds specified in the Personal Data Law, in case of withdrawal of consent by the subject of personal data or submission of a request to cease processing personal data;

Independently determine the composition and list of measures necessary and sufficient to ensure the fulfillment of obligations stipulated by the Personal Data Law and the regulatory legal acts adopted in accordance with it, unless otherwise provided by the Personal Data Law or other federal laws.

3.2. The Operator is obliged to:

Provide the subject of personal data, upon request, with information regarding the processing of their personal data;

Organize the processing of personal data in accordance with the current legislation of the Russian Federation;

Respond to requests and inquiries from subjects of personal data and their legal representatives in accordance with the requirements of the Personal Data Law;

Notify the authorized body for the protection of the rights of subjects of personal data, upon request, of the necessary information within 10 days from the date of receipt of such a request;

Publish or otherwise provide unrestricted access to this Policy regarding the processing of personal data;

Take legal, organizational, and technical measures to protect personal data from unauthorized or accidental access, destruction, modification, blocking, copying, provision, dissemination, as well as from other unlawful actions in relation to personal data;

Cease the transfer (distribution, provision, access) of personal data, cease processing, and destroy personal data in the manner and cases provided for by the Personal Data Law;

Perform other duties stipulated by the Personal Data Law.

4. Key Rights and Obligations of Personal Data Subjects

4.1. Subjects of personal data have the right to:

Receive information regarding the processing of their personal data, except in cases provided for by federal laws. The information is provided to the subject of personal data by the Operator in an accessible form and should not contain personal data related to other subjects of personal data, except in cases where there are legal grounds for disclosing such personal data. The list of information and the procedure for obtaining it are established by the Personal Data Law;

Require the Operator to clarify their personal data, block or destroy them if the personal data are incomplete, outdated, inaccurate, illegally obtained, or not necessary for the stated purpose of processing, as well as take legal measures to protect their rights;

Impose a condition of prior consent when processing personal data for the purpose of promoting goods, works, and services on the market;

Withdraw consent to the processing of personal data, as well as submit a request to cease processing personal data;

Appeal to the authorized body for the protection of the rights of subjects of personal data or in court against unlawful actions or inaction of the Operator in processing their personal data;

Exercise other rights provided for by the legislation of the Russian Federation.

4.2. Subjects of personal data are obliged to:

Provide the Operator with accurate data about themselves;

Notify the Operator of any changes (updates, modifications) to their personal data.

4.3. Persons who have provided the Operator with false information about themselves or information about another subject of personal data without the latter’s consent shall be liable in accordance with the legislation of the Russian Federation.

5. Principles of Personal Data Processing

5.1. The processing of personal data is carried out on a lawful and fair basis.

5.2. The processing of personal data is limited to achieving specific, predetermined, and lawful purposes. Processing of personal data that is incompatible with the purposes of collecting personal data is not allowed.

5.3. The merging of databases containing personal data processed for incompatible purposes is not allowed.

5.4. Only personal data that meet the purposes of their processing are subject to processing.

5.5. The content and volume of processed personal data correspond to the stated purposes of processing. Excessive processing of personal data in relation to the stated purposes of their processing is not allowed.

5.6. When processing personal data, the accuracy of personal data, their sufficiency, and, where necessary, relevance in relation to the purposes of processing personal data are ensured. The Operator takes necessary measures and/or ensures their adoption to delete or clarify incomplete or inaccurate data.

5.7. The storage of personal data is carried out in a form that allows the identification of the subject of personal data, no longer than required by the purposes of processing personal data, unless the storage period is established by federal law, a contract, or if the subject of personal data is a party, beneficiary, or guarantor under the contract. Processed personal data are destroyed or depersonalized upon achieving the purposes of processing or in case of loss of the necessity to achieve these purposes, unless otherwise provided by federal law.

6. Conditions for Processing Personal Data

6.1. The processing of personal data is carried out with the consent of the subject of personal data to the processing of their personal data.

6.2. The processing of personal data is necessary to achieve the purposes provided for by an international treaty of the Russian Federation or the law, for the performance of functions, powers, and duties imposed on the Operator by the legislation of the Russian Federation.

6.3. The processing of personal data is necessary for the administration of justice, the execution of a judicial act, an act of another body or official subject to execution in accordance with the legislation of the Russian Federation on enforcement proceedings.

6.4. The processing of personal data is necessary for the performance of a contract to which the subject of personal data is a party, beneficiary, or guarantor, as well as for the conclusion of a contract on the initiative of the subject of personal data or a contract under which the subject of personal data will be a beneficiary or guarantor.

6.5. The processing of personal data is necessary for the exercise of the rights and legitimate interests of the Operator or third parties or for the achievement of socially significant goals, provided that the rights and freedoms of the subject of personal data are not violated.

6.6. The processing of personal data to which an unlimited number of persons have access is carried out, provided by the subject of personal data or at their request (hereinafter referred to as “publicly available personal data”).

6.7. The processing of personal data subject to publication or mandatory disclosure in accordance with federal law is carried out.

7. Procedure for Collection, Storage, Transfer, and Other Types of Personal Data Processing

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation in the field of personal data protection.

7.1. The Operator ensures the security of personal data and takes all possible measures to prevent unauthorized access to personal data.

7.2. The User’s personal data will never, under any circumstances, be transferred to third parties, except in cases related to the execution of current legislation or if the subject of personal data has given consent to the Operator to transfer data to a third party for the performance of obligations under a civil law contract.

7.3. In case of inaccuracies in personal data, the User may update them independently by sending a notification to the Operator’s email address with the note “Updating Personal Data.”

7.4. The period of personal data processing is determined by the achievement of the purposes for which the personal data were collected, unless a different period is provided for by the contract or current legislation. The User may at any time withdraw their consent to the processing of personal data by sending a notification to the Operator via email with the note “Withdrawal of Consent to the Processing of Personal Data.”

7.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these persons (Operators) in accordance with their User Agreement and Privacy Policy. The subject of personal data is obliged to familiarize themselves with these documents. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this clause.

7.6. The prohibitions established by the subject of personal data on the transfer (except for providing access), as well as on the processing or conditions of processing (except for obtaining access) of personal data permitted for dissemination, do not apply in cases of processing personal data in state, public, and other public interests defined by the legislation of the Russian Federation.

7.7. The Operator ensures the confidentiality of personal data during their processing.

7.8. When delivering goods, the Operator may collect data on the final delivery point and the recipient to accurately calculate the route. Freight transportation is carried out using transport companies and courier delivery services. Prices are based on the carrier’s tariffs depending on the volume and weight of the cargo, as well as the distance from the point of departure. Special conditions apply for oversized and large-sized cargo, and the cost can be calculated through the NNB-Oversized website.

7.9. The Operator stores personal data in a form that allows the identification of the subject of personal data, no longer than required by the purposes of processing personal data, unless the storage period is established by federal law, a contract, or if the subject of personal data is a party, beneficiary, or guarantor under the contract.

7.10. The condition for the termination of personal data processing may be the achievement of the purposes of processing personal data, the expiration of the consent of the subject of personal data, the withdrawal of consent by the subject of personal data, or a request to cease processing personal data, as well as the identification of unlawful processing of personal data.

8. List of Actions Performed by the Operator with the Received Personal Data

8.1. The Operator performs the collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.

8.2. The Operator performs automated processing of personal data with the receipt and/or transfer of the received information via information and telecommunication networks or without it.

9. Cross-Border Transfer of Personal Data

9.1. The Operator, before starting activities related to the cross-border transfer of personal data, is obliged to notify the authorized body for the protection of the rights of subjects of personal data of its intention to carry out cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).

9.2. The Operator, before submitting the above notification, is obliged to obtain relevant information from the authorities of the foreign state, foreign individuals, and foreign legal entities to whom the cross-border transfer of personal data is planned.

10. Confidentiality of Personal Data

The Operator and other persons who have gained access to personal data are obliged not to disclose to third parties and not to distribute personal data without the consent of the subject of personal data, unless otherwise provided by federal law.

11. Final Provisions

11.1. The User can obtain any clarifications on issues of interest regarding the processing of their personal data by contacting the Operator via email at info@uralcond.ru.

11.2. This document will reflect any changes to the Operator’s personal data processing policy. The Policy is valid indefinitely until replaced by a new version.

11.3. The current version of the Policy is freely available on the Internet at https://www.uralcond.ru.